General Information

Congress Language
The official language of the congress is English.

Currency
Payment of congress-related matters such as registration fees, tickets for networking programme will be handled in Euro (EUR).

Badges
You will receive a personalised badge when collecting your registration documents. During the congress, this badge must be worn clearly visible at all times and grants access to the scientific sessions, commercial exhibition and official networking events. Admission to the congress will not be allowed without badge identification.

Insurance
The congress organisers will not assume any responsibility for accidents, losses or damages, as well as for delays or modifications in the programme, caused by unforeseen circumstances. No claims for indemnification from the organisers shall arise for contractors or participants in case of cancellation, for any reason, of the entire congress.
Delegates are advised to arrange a cancellation insurance for their congress costs (i.e. registration fee, travel or accommodation costs). A cancellation insurance has to be organized by the delegates themselves.

Passport and Visa
Please check passport and visa requirements in due time before your departure. Visa information can be obtained from the Ministry of Foreign Affairs’ website: https://dofi.ibz.be/en

Travel Visa - Letter of Invitation
On request, the Official Congress Organiser will be pleased to send letters of invitation to individual participants. Invitations of this kind are intended to assist potential delegates to raise their travel funds or obtain visas. They do not imply any commitment or responsibility on behalf of the Congress to provide financial support. Please note that letters of invitation can only be sent after receipt of registration and payment of full registration fee.
Please note that Visa applications can take a while to be processed, so please send us your request for a letter of invitation in due time.